University puts ‘print shops’ all over campus with EFI self-serve technology

Posted on Nov 11 2016 - 11:05am by Editorial Content
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EFI Self-Serve M500 Stations are helping Loyola Marymount University (LMU) save energy by reducing the use of student-owned printers

As part of its Green LMU initiative, Loyola Marymount University (LMU) wanted to replace student- owned printers in each dorm room and consolidate printing with a single, more efficient university- owned printer in each residence hall.

Ricoh suggested Station as the easiest way for users to print pay in a completely self-serve environment.

Ricoh suggested Station as the easiest way for users to print pay in a completely self-serve environment.

The Auxiliary Management and Business Services department handles fleet printing and managed printing on campus and already had Ricoh printers in the library and a few of the labs.
LMU Associate Vice President Raymond Dennis approached Ricoh for a solution. “We wanted to be more sustainable and reduce the use of toner and paper,” he explains. “By providing one device that could do it all, we hoped to achieve all of those goals.

“We also wanted something that was turnkey, that would plug and play through the cloud. We didn’t want it to be a burden to our IT services department because they’re already strapped for resources. It had to be PCI compliant, so it would accept credit cards. And, because other people come on campus for conferences and other events, we wanted them to be able to print from anything – a smartphone, tablet, laptop or app.”

Implementing a self-serve environment

Ricoh suggested the EFI Self-Serve M500 Station as the easiest way for users to print and pay in a completely self-serve environment. Integration with LMU’s campus card platform allows students to pay with their Blackboard student ID card, store value on the card and add more funds when needed. Thanks to the credit card option, visitors can use the M500 Station as well.

For choice and flexibility, students and visitors can access and print files from a USB drive, mobile device or cloud storage account. The M500 Stations also work with EFI’s exclusive PrintMe Cloud service, which allows users to email or upload their documents to the cloud and easily retrieve them at any M500 Station.

As it's a cloud solution, LMU doesn't have to have any applications running on servers on campus

As it’s a cloud solution, LMU doesn’t have to have any applications running on servers on campus

The EFI Self-Serve solution has other benefits for LMU, as Dennis explains: “Because it’s a cloud solution, LMU doesn’t have to have any applications running on servers on campus. And the Self-Serve AdminCentral dashboard shows how many prints we use.”

LMU was able to fund the Self-Serve solution through its existing contract with Ricoh. It bases its per-copy pricing on what it had charged on one of its first lab printers. While it is half what students would pay off-campus, it’s enough to offset the cost of the printers to LMU.
After working with EFI to deploy The Self-Serve solution on campus, LMU now has 15 printers with Self-Serve systems located in residence halls, libraries, dining halls, the post office, Greek student lounge, life sciences building and technology lounge. In the future, Dennis hopes to expand the solution to on-campus apartments as well.

The AdminCentral web configuration portal makes it easy for Dennis and his staff to monitor and manage all 15 units across the large campus. The status dashboard tracks everything from income to the operational status of the M500 Stations so he knows they’re all up and running.

M500

M500

No more print-shop runs

Dennis reports that the resident housing association and students are pleased with the resource. “Because they have one in every dorm, students can go down at 4:00 a.m. in the morning in their pajamas and pick up their print job. If they run out of ink on a personal printer at 2:00 a.m., they’re kind of stuck. But they can always use the main one in the hall. They also save space in their dorm rooms if they don’t need personal printers.”

campus - located in residence halls, libraries, dining halls etc..,

campus – located in residence halls, libraries, dining halls etc..,

 

He adds: “The M500 systems and Ricoh printers are like satellite print shops. It’s like we’ve got 15 print shops on campus now.”
Next, LMU intends to create an online map showing where on the campus the printers are to make it even easier for visiting professors, lecturers or conference delegates to use the system. “When you’re hosting a conference and guests want to print, they can now find a device they can print to that’s ready to go 24/7. So attendees and presenters don’t have to bring printers. It’s great if they forget something. And they don’t have to go to the print shop. They can print from a USB or Dropbox,” explains Dennis.

EFI develops breakthrough technologies for the manufacturing of signage, packaging, textiles, ceramic tiles and personalised documents with a wide range of printers, inks, digital front ends and a comprehensive business and production workflow suite that transforms and streamlines the entire production process, increasing customers’ competitiveness and productivity.

Visit www.efi.com or call 01246 298000 for more information.

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